PRIVACY POLICY
The purpose of this legal notice is to establish our policy for personal data protection on the website.
LEGAL INFORMATION
In compliance with Art. 10 of Spanish Law 34/2002, of 11th July, on Information Society Services and electronic commerce (LSSICE), we detail the following information: ConfirmSign.com is a Web service property of the limited company ConfirmSign, with tax residence at Avenida Concepción Arenal, nº 21, 1 Dcha. 15179 Oleiros, A Coruña (Spain). Tax Code B-70194394 and registered in the Commercial Registry of A Coruña, volume 3352, general section, sheet 164, page N C-45219, first entry. Registered office at Calle Néveda, 4, Santa Cruz, Oleiros. 15179. A Coruña, (Spain).
DATA PROTECTION
In accordance with the Spanish Organic Law LO 15/1999, OF 13th December, on Personal Data Protection, ConfirmSign s.l. hereby lists the following information:
1. With regard to the personal data collected by www.confirmsign.com, we kindly inform you that said data shall be treated solely and exclusively for the correct functioning of the services offered in said Web site by ConfirmSign s.l. Likewise, ConfirmSign s.l. shall treat the data for advertising and sending promotion notices of the company, its activity, products and services, as well as documents, by various means, including electronic means, and other means of information for commercial purposes.
2. For the newsletter-sending and such communications, ConfirmSign uses the data obtained from the Web site and other databases of its own, which are aimed at sending such information, always in compliance with the aforementioned Spanish Oragnic Law.
3. The registration form containing personal data clearly distinguishes between those fields which are mandatory (marked with an asterisk) and those which are voluntary. If the mandatory information is not supplied, it will be impossible to provide the service requested by the user.
4. ConfirmSign hereby informs you about the possibility to exercise your rights of access, rectification, cancellation of personal data by sending an e-mail to: info@confirmsign.com, indicating the following subject: "Data Protection". It is necessary to provide proof of identity of the interested party.
5. Shall you request not to receive electronic commercial information from ConfirmSign s.l., you will be able to exercise said right in the same moment of providing your data. Shall you request not to receive electronic commercial information from ConfirmSign s.l., you will be able to exercise said right by writing an e-mail to info@confirmsign.com
6. ConfirmSign s.l. provides the technical, organisational and security measures that guarantee the confidentiality, integrity and quality of the information stored on a database owned by ConfirmSign s.l. in accordance with Spanish Organic Law 15/1999 of 13 December, on Personal Data Protection, and Royal Decree 1720/2007, of 21 December, which approved the implementing regulation of Spanish Organic Law 15/1999 on Personal Data Protection, and other applicable legislation. Notwithstanding, users should be aware that security measures on Internet are by no means impregnable. In consequence, you should not reveal personal data that are specially protected. These are set out in the Spanish Organic Law 15/1999 of 13 December, on Personal Data Protection, 48, Article 7: ideology, union affiliation, religion or beliefs, racial origin, health and sexual life.
7. You, if a natural person, are hereby notified that the personal data you provided through the activation of your account or by other means in ConfirmSign, will now become part of a database file property of ConfirmSign. This data of a personal nature will be used exclusively for management of the service offered and this information shall be mandatory.
8. Likewise, you specifically authorise ConfirmSign to the use of your personal data in order to offer and contract the products and services of e-mail certification, and for commercial actions, be they general or adapted to your personal traits. The aforementioned commercial actions shall be executed by mail or by similar means of information.
9. Likewise, you are hereby informed that in the case of cessions, both parties accept ConfirmSign to communicate said cessions to the party concerned in the same way used to inform you about the products you bought.
Privacy Conditions
You can export your contact list into a file from almost any agenda management software and then simply load that file.
Note: Only those contacts with e-mail will be imported. Make sure that you export e-mail addresses (together with names, etc.) to your contact file.
Main points concerning Privacy Policy of ConfirmSign. This Web page summarises the main points concerning our Privacy Policy. For further information, please read the full version of our Privacy Policy.
Personal Information collected
We collect information when you:
- Register an account to become a ConfirmSign User. This information covers the registration form data.
- Add further information to your profile in the user's area.
- We automathically register your use of Internet and the information concerning your IP adress, the URL of the site from which you came and the site to which you are going when you leave ConfirmSign, the browser you use, your ISP and the data the server provides us with.
Use of personal information
We use the information you provide to:
- Administer your account with us and personalize the service we offer to you.
- To send you service or promotional communications through email and notices on ConfirmSign Web site.
- We will never sell, rent, or otherwise provide your personal identifiable information to any third parties for marketing purposes.
- We provide you with the means to control whether or not your contact information is shared with another Customer.
In order to deliver our services, we may share information with third parties. For example, in order to process subscription payments made by you, we will share your information with the credit card processing company.
- Enable you to share your information and communicate with other Customers, or provide (usually at your option) your personal details to third parties offering combined services with ConfirmSign.
Your information choices
You can:
- Review, enhance or edit your personal information through your personal profile page.
- Modify your configuration to control visibility and accessibility through our website.
- Tell us to close your ConfirmSign account.
Important information
- ConfirmSign is a Licensor of CONFIANZA ON-LINE, an organisation created to promote fair information practices. We have agreed to spread our privacy practices. If we cannot solve your worries about privacy, you can make a complaint to CONFIANZA ON-LINE.
- Notices of all changes affecting the way your personal information is used or shared will be published as updates to our Privacy Policy.
Security
- Personal information you provide will be secured with industry standards and technology.
How to contact us
If you have any questions or comments please email us at info@confirmsign.com or contact us at: ConfirmSign. Privacy Policy Issues. Calle Néveda nº4, Bajo. Santa Cruz de Oleiros, A Coruña (Spain).
ConfirmSign Privacy Policy
We work hard to earn and keep your trust, so we adhere to the following principles to protect your privacy:
- We will never rent, sell, or offer your personally identifiable information to third parties for marketing purposes.
- We will never share your contact information with another Customer without your consent.
- Any personally identifiable information that you provide will be secured with all industry standard protocols and technology.
We reserve the right to modify this privacy statement at any time, so please review it frequently. If we make material changes to this policy, we will notify you here, by email, or by means of a notice on our home page. If you continue to use the ConfirmSign service after notice of changes have been sent to you or published on our site, you hereby provide your consent to the changed practices.
Please read this privacy policy to learn more about:
- What personally identifiable information of yours is collected by ConfirmSign.
- How the information is used.
- With whom the information may be shared.
- How you can access and change your Account information.
- What security procedures are in place to protect the loss, misuse or alteration of information collected by ConfirmSign.
- How to contact us.
Personal Information collected
We collect your personal information in the following ways:
Registration
In order to become a Customer, you must first create an account on this web site. To create an account you are required to provide the following contact information, known as personal information, which will enable others, ConfirmSign included, identify you: name, email address, country, postal code and other necessary text fields, depending on how you use our service.
Profile Information
Once a Customer, you may provide additional information. Providing additional information beyond what is required at registration enables you to generate a correct and full report of your mailings.
Contacts Information
In order to invite others to connect with you directly in ConfirmSign, you can use the ConfirmSign services to invite them, if they are contacts in your agenda, or you will enter their names and email addresses.
This information will be used by ConfirmSign to send your invitation (each customer shall only send one invitation), including a message that you write. The names and email addresses of people that you invite will be used only to send your invitation and reminders.
You shall also choose to enter your contacts' data in the private section "Agenda" on the ConfirmSign site. All the information that you enter here will only be visible by you and cannot be searched by other ConfirmSign customers. All the information that you enter or upload about your contacts shall comply with the same terms and conditions that control the privacy policy for your own information.
Customer Service
ConfirmSign may collect information through the ConfirmSign website or through the Customer Service website in order to, among other things, accurately categorize and respond to a customer's inquiry and deliver appropriate service levels.
Log files, IP addresses and information about your computer
Due to the communications standards on the Internet, when you visit the ConfirmSign web site we automatically receive the URL of the site from which you came and the site to which you are going when you leave ConfirmSign. We also receive the Internet protocol (IP) address of your computer (or the proxy server you use to access the World Wide Web), your computer operating system and type of web browser you are using, email patterns, as well as the name of your ISP. This information is used to analyze overall trends to help us improve the ConfirmSign service. The linkage between your IP address and your personally identifiable information is never shared with third-parties without your permission or except when required by law.
ARCO rights about your information
You have the right to access, correct, modify and/or remove the personal information that we hold about you, which we collected from your decision of becoming a customer. If you update this information, we keep in our archives a copy of the originally entered information, for the documentation purposes.
Your rights are our top concern, and we encourage you to assert them, should you consider it is necessary. You can exercise your rights by sending us an email to info@confirmsign or by writing to ConfirmSign at the address below: Confirmsign, Attn: Privacy Policy Issues, calle Néveda nº 4, Bajo. 15179. Santa Cruz de Oleiros, A Coruña (Spain).
Communication with other users
An invitation sent to non-user will list your email address and your name in the heading of the message.
Exclusion of liability
We may disclose your personal information for certain law enforcement purposes, including: As required by law to comply with reporting requirements; to comply with civil summons or criminal summons or other requests made by law enforcement authorities. We may disclose your personal information when ConfirmSign in good faith considers it necessary to comply with a court order, warrant, subpoena, summons, investigative demand or similar legal process, fulfil regulations stated by law or to comply with legal decision informed to ConfirmSign from anywhere in the world; or in order to exercise our legal rights or in order to protect and defend rights or property belonging to ConfirmSign in legal procedures.
Disclosure of personal information to third parties
We may also disclose your personal information and other information you provide, to another third party as part of a reorganisation or sale of the assets of a ConfirmSign corporation division or company. Any third party to which we transfer or sell ConfirmSign's assets will have the right to continue to use the personal and other information that you provide to us.
Accessing and Changing Your Account Information
You can review the personal information you provided to us and make any desired changes to the information you publish, or to the settings for your ConfirmSign account including your email, and contact preferences, at any time by logging in to your account on the ConfirmSign website. Please be aware that even after your request for a change is processed, ConfirmSign may, for a time, retain residual information about you in its backup and/or archival copies of its database.
Closing Your Account
You can also close your account through the ConfirmSign website. If you close your ConfirmSign account, we will not remove your name nor other personally identifiable information from our publicly viewable database. We may retain certain data contributed by you if we believe it may be necessary to prevent fraud or future abuse, or for legitimate business purposes, such as analysis of aggregated, non-personally identifiable data, account recovery, or if required by law. When you request that we close your account from the ConfirmSign website, you accept at least 5 years of data storage in our database.
Your obligations
As a User, you have the obligation to pay all outstanding fees and charges relating to your use of the ConfirmSign Service before termination. If the charges are refused for any reason, ConfirmSign retains the right to suspend or terminate your account, or limit the use you make of your account.
Important information: Children
Children are not eligible to use our service and we ask that minors (under the age of 18) do not submit any personal information to us or use the service.
Changes to this privacy policy
ConfirmSign may update this privacy policy at any moment and without previous notice. In the event there are significant changes in the way we treat your personally identifiable information, we will display a notice on ConfirmSign's site, or we will send you an email, as previously specified. Unless stated otherwise, our current Privacy Policy applies to all information that we have about you and your account.
If you continue to use the ConfirmSign service after notice of changes have been sent to you or published on our site, you hereby provide your consent to the changed practices.
Security
In order to secure your personal information, access to your data on ConfirmSign is password-protected, and sensitive data (such as credit card information and the user platform) is protected by SSL encryption when it is exchanged between your web browser and our web site. To protect any data you store on our servers we also regularly audit our system for possible vulnerabilities and attacks and we use a tier-one secured-access data center. It is your responsibility to protect the security of your login information.
How to contact us
If you have questions or comments about this privacy policy, please email us at info@confirmsign.com or contact us at: Confirmsign, Attn: Privacy Policy Issues. Calle Néveda nº 4, Bajo. 15179. Santa Cruz de Oleiros, A Coruña (Spain).
Security policy
ConfirmSign is committed to continuous improvement in the quality of service offered. ConfirmSign has defined its Mission, Business Vision and Security Policy aimed at achieving these goals.
OUR MISION: ANTICIPATE, IDENTIFY AND EVALUATE the needs of our clients concerning document certification and document registration services in digital media format, and satisfy those needs by providing excellent professional services, which allow their organisations to simultaneously improve, adapt them to continuous requirement changes and achieve optimal economic benefits.
OUR VISION: To be a REFERENT in document certification and document registration services in digital media format in all markets where we are present, by enhancing our level of excellence, our bussiness focus, our ECONOMIC PROFITABILITY and the PROFESSIONAL GROW of our team.
The major goal of CONFIRMSIGN's policy is to protect information assets.
Our company is committed to security. Each ConfirmSign employee is individually responsible for protecting information. This requires specific actions which internally and externally reflect a corporate image of CONFIRMSIGN, identifiable with confidentiality, integrity, and availability of information under its responsibility.
For this reason we gear our actions towards making sure that:
- Information is protected against availability, confidentiality or integrity loss.
- Information is protected from unauthorised access.
- The applicable legal requirements are met.
- The company's requirements for security of information and for the systems of information.
- The security incidents are reported and properly dealt with.
- Procedures to comply with this policy are established.
- The ISMS managing director is the person in charge to ensure that this policy and its procedures are followed, and to provide support during its implementation.
- The group managers that are responsible for each area of business will be the ones in charge to implement this policy and its corresponding procedures within each area of business.
- Each employee is responsible for complying with this policy and the procedures applicable to their work.
The objectives of this Security police at a strategic level are listed below:
- To make sure that the staff know and understand the problems concerning information security, and that the assume and are aware of their responsibilities in this respect.
- To provide a guide to the standards, procedures and security measures so as to develop an Information security management system.
- To guarantee the confidentiality of information supplied by clients, stored by ConfirmSign in the information system.
- To maximize the availability and quality of the services rendered to our clients.
- To reduce or eliminate risks and hazards inherent to the company's activities by improving continuously our security processes, products and services.
- To guarantee that our operations and our present and future processes comply with the current legislation in terms of information security.
- To maintain at the disposal of the interested parties our present policy, as well as the future developments of this policy.
The ISMS Managing Director will ensure that these objectives are achieved.
This Security Policy will serve as a reference for the planning of the annual objectives, and for its revision. It will be periodically revised to verify the adaptation of the same to the real acting of the company. In order to present it to our team, the Security Police will be publicly shown on CONFIRMSIGN facilities.
